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Staffbase
Staffbase alternative: Speakap vs. Staffbase
Whether you're exploring options for enhancing communication and engagement within your organization, or seeking a platform tailored to the needs of frontline workers, this comparison will help you make an informed decision.
Speakap: #1 alternative to Staffbase
Speakap is the award-winning employee experience platform intentionally built to improve internal communications and engagement with your frontline workforce. Whether your goals are seamless employee communication or improving employee satisfaction and productivity, Speakap ensures that your corporate news travels from headquarters to the production floor easily and efficiently via one social intranet.
Pros:
- Easy integration with HR systems: With Speakap, there are two ways to create your own employee hub: with built-in features like Task Management, and API marketplace to integrate all your employee tools.
- Simple setup and adoption: No complex IT involvement or desktop dependence.
- Intuitive interface: Designed for mobile-first users, Speakap is simple and easy to use, even for those with limited tech experience.
- Multiple communication channels: Cater to diverse communication preferences.
- Organized information flow: Hierarchy ensures clarity and simplifies navigation.
- Engaging features: Polls, quizzes, and recognition boost morale and participation.
- Actionable insights: Track sentiment, engagement, and key performance indicators.
- Seamless onboarding: No need for complex Azure setup, Speakap is quick and easy to deploy for non-desk workers.
- Employee Journeys: Create and implement easy-to-follow workflows for onboarding, training, and informing employees on latest safety and compliance updates. With the AI integration, effortlessly generate engaging, step-by-step employee journeys.
- Efficient Task Management. From the small stuff to the big picture, an employee task management system helps you organize work so teams know what to do, why it matters, and how to get it done.
- Easy-to-use Knowledge Base. Equip your employees with essential content personalized to their roles and deliver precise updates on their personal timelines, categorized by team, department, or location.
- Intuitive interface: Designed for mobile-first users, Speakap is simple and easy to use, even for those with limited tech experience.
- Improved communication: Bridge the communication gap between frontline and desk workers with real-time updates, polls, and surveys.
- Enhanced engagement: Boost employee morale and recognition with gamification, rewards, and personalized content.
- Cost-effective: Speakap offers transparent pricing and affordable plans to fit your budget.
Cons:
- Size considerations: For smaller organizations with fewer than 100 employees, cost considerations and resource availability may impact the suitability of Speakap.
Staffbase
Staffbase internal communications platform solves your internal comms challenges and help build a best-in-class experience for your large, disconnected and distributed workforce.
Pros:
- Customizable platform: Can be tailored to specific needs and branding.
- The platform might provide examples of communications plans and effective communication strategies adaptable to your organization's needs.
Cons:
- Can be clunky and overwhelming for users: Complex interfaces might hinder adoption, especially for non-tech-savvy employees.
- Opaque pricing structure: Relies on quotes, making cost comparisons difficult upfront.
Let's compare Speakap with
Staffbase
to see which platform might be a better fit for your organization
Feature
Speakap
Staffbase
Comparison Summary
Designed for Deskless Employees
✅ Purpose-built for deskless and frontline workers
✅ Also designed for non-desk and hybrid workers
Both platforms target deskless workers; Speakap has stronger UX simplicity and operational usability.
All-in-One Employee Experience Platform
✅ Integrated EX platform: comms, engagement, onboarding, training, analytics
⚠️ Strong internal comms + intranet + employee app; less structured EX flow
Speakap links comms and employee experience outcomes, Staffbase is content-centric and intranet-focused
HQ-to-Frontline Communication
✅ Structured top-down, bottom-up, and peer-to-peer
✅ Top-down announcements + segmented channels
Both strong — Speakap stronger in conversational, real-time engagement flows
Content-Rich Messaging & Posts
✅ Posts with attachments, videos, polls, reactions, tagging
✅ News posts, push notifications, rich media publishing
Staffbase excels in editorial flexibility, Speakap more focused on comms engagement and delivery
Private & Group Messaging
✅ Secure 1:1 & group chat with admin control
⚠️ Chat only available as an optional add-on or via integration
Speakap includes native messaging as core functionality
News & Announcements
✅ Targeted, scheduled updates, tracking, campaign structure
✅ Editorial content management, news hub, post confirmation
Staffbase strong for corporate content workflows, Speakap better for decentralized orgs and agile content delivery.
Employee Engagement Tools
✅ Recognition tools, pulse surveys, engagement analytics
✅ Surveys, feedback forms, content reactions
Speakap integrates engagement into daily comms and workflows, Staffbase focuses more on content feedback loops
Personalized Employee Experience
✅ Role/location/team-based targeting, full white-label branding
✅ Personalized feeds, channels, groups, branding options
Both offer good personalization — Speakap more practical for large operational teams.
Workforce Insights & Analytics
✅ Comms engagement dashboards, location performance metrics
✅ Strong analytics engine for content performance and usage
Both strong — Staffbase better for editorial insight, Speakap better for comms + EX performance visibility.
Onboarding & Training
✅ Structured onboarding paths, microlearning, task tracking
⚠️ No structured onboarding flow; handled via content/news
Speakap provides native onboarding functionality
Admin & Operational Tools Comparison
Feature
Speakap
Staffbase
Comparison Summary
Compliance & Microlearning
✅ Native compliance content & microlearning
⚠️ Learning possible via CMS content, no learning path or quiz system
Speakap supports structured learning and compliance workflows
Task Management
✅ Lightweight task assignment + team flows
⚠️ Not natively supported; use cases handled via content
Speakap integrates basic ops workflows; Staffbase is content-centric
Knowledge Base & Searchability
✅ Foldered KB, multilingual support, smart search
✅ Advanced content CMS, structured knowledge hubs
Staffbase is stronger in CMS-level content, Speakap better for fast knowledge retrieval by frontline users
Advanced Search & Categorization
✅ Smart search, tagging, filtering across modules
✅ Advanced content categorization and AI-powered search
Both are strong — Staffbase better for editorial search, Speakap better for mobile UX simplicity.
Mobile & Desktop Support
✅ Native mobile-first platform + desktop
✅ Mobile-ready employee app + desktop experience
Both strong mobile experiences
Integration Capabilities
✅ HRIS, LMS, workforce tools, open API
✅ Advanced enterprise integrations: HRIS, SAP, Workday, M365
Staffbase excels in large enterprise ecosystems, Speakap better in lightweight plug-and-play HR/EX use cases
Custom Branding & White-Labeling
✅ Fully white-labeled UX for end-to-end branding
⚠️ Branded options available, white-labeling limited
Speakap offers deeper brand personalization and internal identity immersion
Customer Support & Success
✅ Strategic onboarding, playbooks, ongoing success
✅ Dedicated onboarding, partner ecosystem
Both offer high-level support — Speakap praised for faster impact and comms/HR enablement
Pricing comparison:
Staffbase pricing employs a custom quote approach based on factors like company size and desired features, making it difficult to compare upfront costs directly.
Speakap pricing & packages are subscription-based pricing models billed per user, per month (annually). Contact the Speakap team today to request a personalized quote tailored to your organization’s specific needs.
Speakap vs Staffbase: Final Thoughts
While both Speakap and Staffbase offer solutions for internal communication, Speakap emerges as the clear choice for most organizations, especially those with a focus on non-desk workers and user-friendliness. Here's why:
Prioritize Speakap if:
- Your workforce is dominated by non-desk workers: Speakap's mobile-first design shines here, ensuring seamless communication for frontline employees who may not have access to traditional computers. Staffbase, while mobile-friendly, still prioritizes features catering to desk workers.
- Simplicity and ease of use are paramount: Speakap boasts an intuitive interface and straightforward setup, requiring minimal IT involvement and user training. Staffbase, while customizable, can be clunky and overwhelming for non-tech-savvy users.
- Cost transparency and affordability are key: Speakap offers clear and affordable pricing plans, allowing you to budget effectively. Staffbase's opaque pricing structure with custom quotes makes cost comparisons difficult and potentially leads to hidden fees.
- Engagement and interactivity are crucial: Speakap goes beyond basic communication with engaging features like gamification, polls, and recognition tools, fostering employee morale and participation. Staffbase offers limited engagement features beyond basic communication.
Speakap can also be a strong contender if:
- You have a geographically dispersed workforce: Speakap's features, including hierarchy support and tailored content delivery, can bridge communication gaps across locations, potentially rivaling Staffbase in this aspect.
Remember:
- Speakap's focus aligns perfectly with today's diverse workforce: As the number of non-desk workers continues to rise, Speakap's mobile-first approach positions it for continued success.
- Speakap empowers all employees: Its intuitive interface ensures everyone can easily access and contribute to communication, fostering a more inclusive and engaged work environment.
While Staffbase caters to specific customization needs, for the majority of organizations, Speakap's combination of features, ease of use, and cost-effectiveness make it the superior choice for fostering effective internal communication and a thriving employee experience. However, as with any decision, conducting thorough research and trials to determine the best fit for your specific context is crucial.
What customers say about using Speakap
We've helped businesses just like yours make the shift to employee experience.
And we’ve got the 5-star reviews and detailed success stories to prove it.
And we’ve got the 5-star reviews and detailed success stories to prove it.
We've seen outstanding engagement, with 90% of users active daily and 40% active monthly, far exceeding our expectations!
Simone Meesters
Communications Officer at Viggo
Investing in a communication platform like Speakap is absolutely worth it. It simplifies operations, connects your team, and creates a collaborative culture.
Breann Hall
Director, Retirement & Community Care at Fairview Parkwood Communities
Speakap has been essential in keeping our team informed, aligned, and ready to adapt.
Lindsay Eagleson
Retirement Administrative Lead at Parkwood Seniors Community
Since the app AGM Connect was implemented, our internal communication has transformed. We have transitioned from traditional bulletin boards to a digital platform.
Cynthia Drumond
Senior Graphic Designer & Marketing Communications at AGM Container Controls
One of the biggest improvements we’ve seen is the speed at which we can relay important updates to our entire team. For instance, when we receive last-minute changes to event schedules or special guest requests, we can quickly notify the relevant teams through Speakap.
Janneke Veldhoen
Human Resource Manager at Hotel Okura Amsterdam
It used to take us a week to gather information from service stations, format it into newsletters, and distribute it. You can imagine how challenging it was to keep these newsletters up to date. Speakap has turned this around!
Fleur Donker
Project Manager at Shell
Since using Speakap, we have seen a 93% activation rate and a 53% boost in engagement. Speakap has transformed our internal communication for the better.
Delal Salah
Internal Communications Manager at Martha's Table
We absolutely love the product - it's so easy to use and has been a fantastic shift away from traditional communication channels.
Serina Donkin
Head of Communications and Engagement at Rank Group
The charm of what we created via Speakap lies in its ability to unite people throughout South Florida. Each team member can witness the celebrations, appreciations, and creations unique to every location.
Joelle Elias
Executive Director of Operations at Pura Vida Miami
The implementation of Speakap enables us to easily interact with our employees on a daily basis, and helps RCE being one strong employer brand for all of our concepts and locations.
Mariska Ramp
Marketing & Communication Coordinator at Restaurant Company Europe
Our goal was simple: connect with and recognize every worker, everywhere. Thanks to Speakap and Awardco, we’ve not only reached this goal but have also enhanced our app adoption.
Lance Semenko
CEO at Q&D Construction
We chose Speakap because it brings structure to how we want to communicate with each other and it bridges the communication gap between office, project and service staff.
Huib van Kuilenburg
BAM Bouw en Techniek
Speakap has changed the way we communicate for the better. It’s made everything so much clearer and brought everyone together in one place. Now, our team is more engaged, and everyone feels part of the bigger group.
Erik Groen
Process & Project Manager at Royal Den Hartogh Logistics
If you know how to use Facebook, which almost everyone does, you can use Speakap. It's this accessibility which makes it fun for me and my team to actively use and engage with the platform and with colleagues throughout our locations.
Hans van der Ploeg
Team Leader Sales Support at Van Geloven
The best alternative for complex and expensive communication platforms
From Captera
Invaluable team communication resource for anything imaginable!
Grom G-crowd
Super happy with the service and tools of Speakap! Amazing platform :)
From Google
We needed a platform that was easy to use, that could be tailored to our brand and matched our purpose. That's why we chose Speakap.
Jade Casey
Puttshack UK
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