Rolling out a new communications platform for your frontline teams is a big step. You’re improving how people connect, collaborate, and stay informed - but naturally, questions around security, privacy, and compliance will come up. And they should. This guide is for anyone who wants to confidently say: “Yes, this platform is secure - and here’s how we know.”

5 ways Speakap keeps your people - and your data - protected

1. Every interaction is protected - automatically

Every time your teams use the platform - whether they’re reading a company update, chatting with their manager, or uploading a file - that data is encrypted. Both when it's stored and while it's being sent. This is the same level of encryption used by financial institutions, and it’s applied to everything by default.

2. It’s already passed the compliance checks that count

Trust is easy to claim. But in regulated industries - and across international borders - proving compliance is non-negotiable. This platform has been audited by third-party experts and certified to meet some of the highest standards in data security and privacy.

That includes:

• SOC 2 Type II, which validates security controls are not only in place, but effective over time
• ISO 27001, a global framework for managing information security risks
• Readiness for HIPAA, GDPR, and CCPA, ensuring it handles healthcare data, employee privacy, and international data transfers with care

3. It connects with the systems you already use - securely

Most organizations already have systems in place for HR, payroll, scheduling, and identity management. The challenge isn’t adding a new tool - it’s making sure it doesn’t break the existing setup or create more work for your teams.

This platform is built with secure, documented integrations that connect directly to your core systems. Whether you use SAP, Workday, ADP, or a combination, data stays in sync and flows where it needs to - without duplication or manual re-entry.

4. It’s designed to perform - at any scale, under any conditions

Whether you're rolling out to 500 employees or 50,000, the platform is built to handle growth, high usage, and unexpected spikes in traffic. It runs on modern, cloud-based infrastructure that can scale when needed. 

Say you’re launching a new policy and notifying the entire workforce in real time. The platform distributes that message across global teams without delay. And if one server fails in the process? Another instantly picks up the load. That’s not theory - it’s been tested, repeatedly, with recovery plans in place and clearly defined timelines (down to the minute) for restoring access and functionality.

No panic. No downtime surprises. Just uninterrupted continuity when it matters most.

5. You don’t get left on your own

Security isn’t only about how a platform is built - it’s about how it’s maintained, supported, and governed over time. That’s where a lot of tools fall short: once the platform goes live, the vendor goes silent.

Not here. The team behind the platform runs regular penetration testing (via third parties), maintains a formal vulnerability disclosure process, and meets strict SLAs for incident response and communication.

Let’s say someone flags a permissions issue during an internal audit. You’re not left scrambling. The support team provides logs, access trails, and policy documentation - quickly, clearly, and in language your compliance team understands. You’re not buying a product. You’re partnering with a team that’s accountable - and stays visible.

IT says: no surprises, no patch jobs, no extra work

You’ve probably heard something like this from your IT team before: ”Don’t bring us tools we have to fix, monitor, or babysit.”

Speakap was built with that in mind. It doesn’t make your IT team jump through hoops. It fits into your existing environment, keeps data safe, and gives them full visibility - not extra work.

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